Current Employment Opportunities:
- Associate Educator
- Assistant to the Executive Director and Secretary to the Board of Directors
Assistant to the Executive Director and Secretary to the Board of Directors
The Florida Holocaust Museum is seeking a full-time administrative professional to coordinate and facilitate the complex administrative tasks of the Executive office. Reporting to the Executive Director, the Assistant to the Executive Director & Secretary to the Board of Directors has the following responsibilities:
Assistant to the Executive Director
- Manages and assess daily needs and priorities of the Executive Director, including complex calendar management.
- Facilitates Executive Director’s email and written correspondence.
- Serves as first point of contact and liaison with a high level of confidentiality for all the Executive Director’s contacts, including Board members, donors, government officials, artists and others.
- Receives visitors, telephone calls and mail for Executive Director; ascertains nature of business and personally handles those requesting routine information, appointments and tasks; directs remainder to appropriate official/staff.
- Schedules appointments for the Executive Director; coordinates and schedules meetings on- and off-site; makes travel arrangements as necessary.
- Reviews and briefs for the Executive Director’s attention news articles, reports, bulletins and other materials.
- Composes letters and memoranda for Executive Director’s signature.
- Prepares and types a variety of routine and special reports from source material in files, including confidential material.
- Prepares purchase orders, expense reports and credit card reconciliation for the Executive Director.
- Maintains files and records for the Executive Director.
- Coordinates and completes projects and administrative assignments as directed by the Executive Director.
Secretary to the Board of Directors
- Coordinates Board of Directors and Committee meeting schedules; collects RSVPs for quorum; prepares meeting packets; attends meetings and takes notes; follows up on action points.
- Maintains Board of Directors files. Assists board members with a variety of organization-specific requests.
- Participates in certain organization committees as required. Attends committee meetings on behalf of the Executive Director as required.
- Demonstrate strong knowledge of business English and show excellent oral and written communication skills with impeccable attention to detail.
- Thrive in a fast-paced, entrepreneurial environment that is mission-driven, results-driven, and community-oriented.
- Must be very efficient, organized and able to handle multiple interruptions.
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook; Raiser’s Edge; and internet research.
- Ability to prioritize tasks and work independently on complex and confidential administrative tasks, compose effective and accurate correspondence, and deal with non-routine and complex tasks.
- Demonstrate ability to deal with the Board, public, volunteers, and staff in a professional, effective and courteous manner.
- Demonstrate ability to independently prepare agendas, meeting minutes, and related complex or confidential correspondence.
- Minimum of 2 years of experience in providing high administrative support to elected officials or senior management staff, or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.
- Bachelor’s degree preferred.
Resumes with cover letter and writing sample should be sent to: email@example.com
No phone calls regarding position. NO INDEED APPLICATIONS WILL BE ACCEPTED. Candidates chosen for an interview will be contacted via email.
The Florida Holocaust Museum is seeking a full-time education professional to coordinate and facilitate programs and resources for educators and students throughout the state of Florida.
Reporting to the Curator of Education & Director of Research, Associate Educator has the following responsibilities:
- Work closely with the Curator of Education & Director of Research, Museum Outreach Educator and the museum’s curatorial and education staff to coordinate and present historically accurate and highly engaging on- and off-site programs that help Florida educators meet the Holocaust Education Mandate as well as state and national curriculum standards
- Assist with developing collaborative partnerships with teachers and administrators in multiple school districts
- Assist with scheduling and facilitating workshops and presentations across Florida
- Assist with Speak Up, Speak Now!® program for middle school students
- Work with public, private, and religious schools
- Assist with program evaluation, including the collection of data and participant feedback.
- Bachelor’s degree in Education, Museum Education, Museum Studies or closely-related field required;
- Some experience at a museum, historic house, or other education setting
- Excellent writing and presentation skills.
- Must be capable of undertaking multiple projects simultaneously and balancing long- and short-term priorities, with equal attention to big-picture goals and small logistical details.
- Proficient in Microsoft Office applications.
- Ability to work effectively and diplomatically with Museum staff, patrons, and representatives of schools and other community-based organizations.
- A collaborative, energetic, pro-active work style.
- Ability to see, speak and hear clearly, and lift 25 pounds.
- Some travel required.
Resumes with cover letter should be sent to: firstname.lastname@example.org
Deadline for applications: July 25, 2019. No phone calls regarding position. Candidates chosen for an interview will be contacted via email.
Current Internship Opportunities:
- Public Relations Department (Part Time, Unpaid)
- Exhibitions and Collections Department (Part Time, Unpaid)
Public Relations/Marketing Intern (Part Time, Unpaid)
The Florida Holocaust Museum is seeking a public relations/marketing intern.
The Public Relations Intern will assist the Marketing Communications Specialist with tasks related to marketing and media relations.
Supports Public Relations/Marketing in the following areas:
•Coordinate Museum’s newsletter.
•Assist in special events coordination, from beginning to end; selecting venue, set up and break down of the room, prepare programs/agendas, assemble gift packages.
•Assist with designing and layout of program/event invitations.
•Maintain and update media and VIP lists in database.
•Prepare bulk mailings, press releases and press kits.
•Organize and maintain Museum-related news articles and photographs.
•Perform other duties as required.
•Sensitivity to issues of racism/intolerance and Holocaust survivorship.
•Ability and willingness to learn about PR practices and protocol.
•Familiarity with Microsoft Office, databases and other computer programs (Adobe InDesign, Photoshop)
•Familiarity with digital imaging, photography, and related equipment
•Strong attention to detail without compromising ability to multi-task
•High level of organization
•Self-motivated, consistently responsible and dependable
Education: Enrollment in or completion of an academic program in Public Relations, Communications, Journalism or Mass Media. Must have a basic understanding of public relations and its broad scope which includes all media relations. Competent proof-reader, and comfortable with revising and editing documents.
Please send your resume, including relevant coursework, and three writing samples to email@example.com. Open for applications until this position has been filled.
Exhibitions and Collections Intern (Part Time, Unpaid)
The Exhibitions and Collections Intern will assist with tasks related to traveling and permanent exhibitions and the Museum’s artifact, art, and archives collections as needed. Specific projects are not guaranteed. The intern’s activities may include, but are not limited to, the following:
• Assist with exhibition preparation, installation, and deinstallation.
• Provide additional support and assistance as needed regarding exhibitions.
• Assist with collections management and organization: may involve taking inventories, cataloging, entering data in the museum collection database, writing condition reports, research, and handling for storage.
• Continue digitization of the collections by taking photos or scanning documents.
• Scheduling, travel coordination, purchasing supplies and mailings.
• Drafting and processing purchase orders related to the Museum’s current offsite storage project.
• Provide additional support and assistance as needed regarding exhibitions and collections activities.
• Sensitivity to issues of racism/intolerance and Holocaust survivorship
• Strong recognition of the importance of historical artifacts and archives
• Ability and willingness to learn and follow proper handling practices
• Familiarity with Microsoft Office, databases and other computer programs
• Familiarity with digital imaging, photography, and related equipment
• Strong attention to detail without compromising ability to multi-task
• High level of organization
• Self-motivated, consistently responsible and dependable
• Ability to lift, move and/or carry 15 pounds and to assist other staff with large, heavy and awkward items (including objects, exhibition furniture, or storage crates)
• Ability to climb ladders or stairs for object storage, transport and/or maintenance as needed
Supervision: The Exhibitions and Collections Intern will report to the Exhibitions and Collections department staff.
Education: BA degree in Museum Studies, Library Science, History, Art History or related field.
Experience: Some museum-related experience required.
Please Note: Those not local to the Tampa Bay Area, this is a voluntary/unpaid position. Priority will be given to students seeking college credit. The FHM will comply with academic guidelines in exchange for credit. Academic internships are by semester.
Please send resume, cover letter, writing sample and semester applying for to Tori King, Museum Registrar & Exhibitions Manager, at firstname.lastname@example.org. Open for applications until this position has been filled.
About The Florida Holocaust Museum:
The Florida Holocaust Museum (The FHM) honors the memory of millions of innocent men, women and children who suffered or died in the Holocaust. The Museum is dedicated to teaching members of all races and cultures to recognize the inherent worth and dignity of human life in order to prevent future genocide. One of only three American Alliance of Museum (AAM) accredited Holocaust museums, The Florida Holocaust Museum boasts an outstanding collection of contemporary visual art as well as the largest Holocaust research library in the Southeastern United States. Its permanent exhibition highlights the artifacts, photographs, documents and testimonies of Holocaust Survivors and Liberators who came to settle in Florida. Please visit www.TheFHM.org for more information about the Museum and its programs.
Learn more about volunteer opportunities with The Florida Holocaust Museum.