Current Employment Opportunities:
- Operations Director
- Facilities Maintenance (Part Time)
The Florida Holocaust Museum seeks an experienced Operations Director who will be responsible for the oversight of the following Museum departments: Buildings and Grounds, Security, Information Technology, and Front of House services. The Operations Director will be responsible for the overall fiscal management of each department. He or she will be responsible for the management of overall contracts with outside vendors and service providers associated with structure maintenance, IT and operations including janitorial, fire detection and protection, elevators, HVAC, security, audio/visual, electrical and mechanical. The Operations Director collaborates with museum’s leadership team individually and as a group to ensure the operational priorities are aligned with the directives of the Museum Director and Board of Directors.
ESSENTIAL JOB FUNCTIONS
Buildings and Grounds
- Oversee the physical plant, including all buildings, grounds, and mechanical systems and their upkeep.
- Oversee the integrity and appearance of all buildings and grounds, including the building envelope (roofs, exterior walls, windows, and doors), gardens, walkways, and roadways.
- Develop and support operational team in their daily tasks and overall project management.
- Conduct walk-throughs of the facility and grounds, ensuring any issues/concerns are addressed consistently, and in a timely manner.
- Oversee, along with appropriate curatorial staff, the off-site Preservation, Collections & Research Center’s ongoing buildout and remodel.
- Coordinating and conduct a variety of museum operating activities including set up and alteration of spaces for events, fundraisers and museum rentals.
- Assist in art setups and rotations including art pick up, transportation, receiving & storage; coordinating and directing appropriate staff and temporary exhibitions crew; patching and painting of walls; assembly and movement of display racks, pedestals and supports; lighting installation and art installation.
- Maintain building maintenance and operations manuals, repair and maintenance logs, reference documents, and documentation of spare parts.
- Act as principle liaison representing the interests of the Museum with outside project managers, architects, landscape architects, and contractors on major projects as directed by the Museum Director and Board of Trustees.
- Oversee the fiscal management and timelines of these projects to ensure completion is on time and on or under budget.
- Oversee the IT needs of the Museum, making sure that outsourced vendors are on top of hardware, software, and network infrastructure support, maintenance, and upgrades.
- General oversight of part-time Desktop Support Technician.
- Provide appropriate staff training to insure the incorporation of current technological assets.
- General oversight of Head of Security and Security Team to ensure the security and safety of the Museum’s greatest assets: its collections, staff, volunteers and visitors.
- Oversight of correction of any possible security, fire, utility, or environmental hazards
- Oversee Head of Security’s review and investigation of all incidents involving accidents, unusual circumstances, or criminal offenses within Museum facilities or grounds.
Front of House
- General oversight of Admissions & Museum Store Manager and the Welcome Team.
- Point of contact for rental inquiries.
Minimum ten-year experience in operations, project planning, and management skills.
Some knowledge of HVAC systems, plumbing, electrical, blueprints; building maintenance experience is essential.
Physical dexterity required to access remote spaces (roof, ceiling crawl spaces, etc.) as well as ability to lift and move items of various weights and sizes.
Ability to manage, lead, and motivate a strong team while treating all respectfully.
Able to manage multiple projects and priorities with successful outcomes.
Ability to work flexible and variable hours including some weekends and evenings.
Ability to respond quickly to urgent security, building service and utility failures.
Fluency in the English language.
MS Office, Word, Excel, Outlook required.
Good customer services skills; ability to meet with public, donors & Trustees.
Associate Degree in related field (engineering, construction management, facilities management, etc.) and 5 years of relevant experience involving operation and maintenance of industrial and/or commercial facilities, or 10 years of progressively responsible experience in supervision of facility maintenance and building operations, or equivalent.
Salary will commensurate with experience, skills and knowledge.
Please send cover letter and resume to: email@example.com
No phone calls or faxes, please.
Facilities Maintenance (Part Time)
Provide light maintenance to ensure safe, comfortable conditions for visitors and staff at The Florida Holocaust Museum.
Duties and Responsibilities:
- Maintain the Museum’s exterior.
- Set up and break down chairs and tables for events.
- Perform minor electrical and plumbing repairs.
- Fix door handles, patch walls, and other light maintenance jobs.
- Paint gallery walls as instructed.
- Assist housekeeping with access to spaces and cleaning supplies.
- Alert supervisor when maintenance issues require a contractor or vendor, cleaning or maintenance supplies run low, or safety issues arise.
- High school diploma and 2-3 years experience required.
- Ability to communicate in English required.
- Ability to lift 50 pounds required.
- Background check and drug screening required.
- General maintenance field experience.
Please send your resume by email to firstname.lastname@example.org. Applications are also available at the Museum during open hours (daily 10am–4pm). Open for applications until this position has been filled.
Current Internship Opportunities:
- Public Relations Department
- Exhibitions and Collections Department
- Development/Membership Department
Public Relations/Marketing Intern
The Florida Holocaust Museum is seeking a public relations/marketing intern for Fall 2018 semester.
The Public Relations Intern will assist the Marketing Communications Specialist with tasks related to marketing and media relations.
Supports Public Relations/Marketing in the following areas:
•Coordinate Museum’s newsletter.
•Assist in special events coordination, from beginning to end; selecting venue, set up and break down of the room, prepare programs/agendas, assemble gift packages.
•Assist with designing and layout of program/event invitations.
•Maintain and update media and VIP lists in database.
•Prepare bulk mailings, press releases and press kits.
•Organize and maintain Museum-related news articles and photographs.
•Perform other duties as required.
•Sensitivity to issues of racism/intolerance and Holocaust survivorship.
•Ability and willingness to learn about PR practices and protocol.
•Familiarity with Microsoft Office, databases and other computer programs (Adobe InDesign, Photoshop)
•Familiarity with digital imaging, photography, and related equipment
•Strong attention to detail without compromising ability to multi-task
•High level of organization
•Self-motivated, consistently responsible and dependable
Education: Enrollment in or completion of an academic program in Public Relations, Communications, Journalism or Mass Media. Must have a basic understanding of public relations and its broad scope which includes all media relations. Competent proof-reader, and comfortable with revising and editing documents.
Please send your resume, including relevant coursework, and three writing samples to email@example.com. Open for applications until this position has been filled.
Exhibitions and Collections Intern
The Exhibitions and Collections Intern will assist with tasks related to traveling and permanent exhibitions and the Museum’s artifact, art, and archives collections as needed. Specific projects are not guaranteed. The intern’s activities may include, but are not limited to, the following:
• Assist with exhibition preparation, installation, and deinstallation.
• Provide additional support and assistance as needed regarding exhibitions.
• Assist with collections management and organization: may involve taking inventories, cataloging, entering data in the museum collection database, writing condition reports, research, and handling for storage.
• Continue digitization of the collections by taking photos or scanning documents.
• Scheduling, travel coordination, purchasing supplies and mailings.
• Drafting and processing purchase orders related to the Museum’s current offsite storage project.
• Provide additional support and assistance as needed regarding exhibitions and collections activities.
• Sensitivity to issues of racism/intolerance and Holocaust survivorship
• Strong recognition of the importance of historical artifacts and archives
• Ability and willingness to learn and follow proper handling practices
• Familiarity with Microsoft Office, databases and other computer programs
• Familiarity with digital imaging, photography, and related equipment
• Strong attention to detail without compromising ability to multi-task
• High level of organization
• Self-motivated, consistently responsible and dependable
• Ability to lift, move and/or carry 15 pounds and to assist other staff with large, heavy and awkward items (including objects, exhibition furniture, or storage crates)
• Ability to climb ladders or stairs for object storage, transport and/or maintenance as needed
Supervision: The Exhibitions and Collections Intern will report to the Exhibitions and Collections department staff.
Education: BA degree in Museum Studies, Library Science, History, Art History or related field.
Experience: Some museum-related experience required.
Please Note: Those not local to the Tampa Bay Area, this is a voluntary/unpaid position. Priority will be given to students seeking college credit. The FHM will comply with academic guidelines in exchange for credit. Academic internships are by semester.
Please send resume, cover letter, and writing sample to Tori King, Museum Registrar, at firstname.lastname@example.org. Open for applications until this position has been filled.
The Florida Holocaust Museum is seeking a Development/Membership intern for the Spring 2018 semester.
Development seeks an intern who is currently attending college or graduate school, or a recent graduate, that has an interest in fundraising and membership. The intern will assist with researching prospective foundation, corporate, and individual donors; developing membership strategies, coordinating special events; filing, data entry, and other administrative tasks. Candidates should have good research and computer skills.
• Assist with administrative, clerical, and data entry duties
• Conduct research for special projects and prospective donors including individuals, foundations, government agencies, and corporations.
• Process monthly renewals for members and annual giving donors.
• Support cultivation and stewardship efforts including drafting solicitation and acknowledgement letters.
• Enter and track development activity in the department’s fundraising database system (Raiser’s Edge)
• Assist with special events and major campaigns logistics.
• Staff special events as needed.
• Perform other duties as required.
• Sensitivity to issues of racism/intolerance and Holocaust survivorship
• Interest in fundraising and/or non-profit development
• Flexible, able to work in a fast paced environment
• Keen attention to detail and superior organization skills
• Professional attitude and respect for confidentiality of work
• Knowledge of Microsoft Office programs.
• Knowledge in Raiser’s Edge database preferred, but not required.
Education: Enrollment in, or completion of, an undergraduate or graduate academic program in Arts Administration, Museum Studies, Political Science, Nonprofit Management, or related field.
Please send a resume and cover letter to Maria Johnston, Director of Advancement, at email@example.com. Open for applications until this position has been filled.
About The Florida Holocaust Museum:
The Florida Holocaust Museum (The FHM) honors the memory of millions of innocent men, women and children who suffered or died in the Holocaust. The Museum is dedicated to teaching members of all races and cultures to recognize the inherent worth and dignity of human life in order to prevent future genocide. One of only three American Alliance of Museum (AAM) accredited Holocaust museums, The Florida Holocaust Museum boasts an outstanding collection of contemporary visual art as well as the largest Holocaust research library in the Southeastern United States. Its permanent exhibition highlights the artifacts, photographs, documents and testimonies of Holocaust Survivors and Liberators who came to settle in Florida. Please visit www.TheFHM.org for more information about the Museum and its programs.